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Editor’s Note
Most people talk to ChatGPT like it’s a search bar. Professionals talk to it like it’s staff. The difference? Settings.
The latest ChatGPT-5 update gives you control over memory, voice, and file handling—features that quietly decide whether your AI is a clever intern or a dependable operator.
Today’s issue breaks down five settings that make ChatGPT-5 sharper, faster, and safer—and how to set them up so it works the way you work.
1. Memory – Make ChatGPT Remember the Right Things
When memory is on, ChatGPT builds context over time: your company name, tone, goals, even clients.
That’s power—but only if it’s intentional.
Steps:
Go to Settings → Personalization → Memory
Toggle Memory: ON
Add 2–3 key facts you want remembered:
“I run Stoneyard Inc., a national stone supplier.”
“My writing tone is professional and conversational.”
“Always format ROI prompts in code blocks.”
Test prompt:
Remind me what my business sells, then write a 3-line elevator pitch.
ChatGPT should instantly recall details you saved. If it doesn’t, check that “Save new information” is enabled.
2. Custom Instructions – Train It to Think Like You
Think of this as your permanent onboarding doc.
Custom Instructions define how ChatGPT answers you, not just what it says.
How to Set It Up:
Go to Settings → Custom Instructions
Under “What would you like ChatGPT to know about you?”, add:
❝“I work in construction and design. Prioritize accuracy, clarity, and time savings.”
Under “How would you like ChatGPT to respond?”, write:
❝“Give concise, business-focused answers with one example or prompt per point.”
Pro Tip: Treat this like a living style guide. Update it monthly as your goals shift.
3. Voice – Faster Ideas Through Conversation
ChatGPT-5 now supports near-instant voice conversations. Use it to brainstorm faster or dictate while you move.
Setup:
Open the Headphone icon → Voice Mode.
Pick the “Focus” or “Warm” voice for long-form ideation (less robotic cadence).
Ask:
Let’s brainstorm 3 creative LinkedIn post angles for launching a new product line.When the ideas sound right, say “Save that as notes,” and ChatGPT will transcribe them automatically.
Voice mode is perfect for idea sprints or when typing interrupts your flow.
4. File Handling – Turn ChatGPT Into Your Analyst
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ChatGPT-5 now handles multi-file uploads, letting you drag in PDFs, spreadsheets, and slide decks.
Example Workflow:
Upload:
Q3_Sales_Report.xlsxandQ4_Targets.pdfPrompt:
Compare last quarter’s close rate by region and summarize in one paragraph and one table.Output: Actionable insights without switching tabs or formulas.
Pro Tip: After uploading, click “Pin to Thread.” It keeps your reference files active across follow-ups.
5. Advanced Controls – Protect Privacy and Boost Speed
Not every chat needs to be remembered. Sometimes you’re working on sensitive deals or financial data.
Settings to Check:
Data Controls → Manage Training Data → Disable for Sensitive Chats
Default Model → GPT-5 Turbo (Fastest mode for research and brainstorming)
Plugins & Extensions → Disable any you don’t use regularly.
Prompt Example:
Create a 3-step summary of this contract without saving any information.
This ensures your data stays in the current session only.
ROI Prompts to Try
Use these after optimizing your settings:
For Sales:
Use my stored business memory to write a follow-up email for a contractor lead who asked for pricing but hasn’t replied in 3 days.For Marketing:
Using my tone and business context, create 3 short LinkedIn posts that position natural stone as a premium design material.For Strategy:
Summarize the top 3 operational bottlenecks from my uploaded sales report and suggest AI automations for each.
TL;DR
Turn on Memory to save key facts, but manage what’s remembered.
Update Custom Instructions monthly as your goals shift.
Use Voice Mode for faster brainstorming and dictation.
Upload files directly for instant data analysis.
Use Advanced Controls to stay private and fast.
Next Action:
Open your ChatGPT-5 settings and spend 10 minutes setting each section above. You’ll gain hours back every week once your AI starts thinking with your context baked in.
Feedback: How tuned is your ChatGPT setup right now?
1️⃣ Barely touched it
2️⃣ Tweaked a few things
3️⃣ Fully optimized
Vote below — results in the next issue.
What job will you give ChatGPT first?
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AI Super Simplified helps professionals use artificial intelligence without the jargon or hype. Each issue breaks one big idea into simple, practical steps you can apply the same day.
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